Programming a group-dial code
If you regularly send faxes to the same group of people, you can
program a group-dial code for their numbers. When you use a group-
dial code, the HP LaserJet 3100 product sends the fax to every fax
number in the group.
Each group member must have an assigned speed-dial code or one-
touch key. You use those speed-dial codes or one-touch keys to
program the group-dial code. To print a list of which one-touch keys
and speed-dial codes you have already programmed, see “Printing a
one-touch, speed-dial, and group-dial report” in this chapter.
You can program up to 25 group-dial codes. Between speed-dial
codes and group-dial codes, there are 200 numbers that can be
assigned in any order. Speed-dial or group-dial codes using numbers
1-10 are also associated with the corresponding one-touch key on the
control panel.
The fax numbers associated with group-dial codes are in addition to,
and totally separate from, the 500 fax numbers that can be stored in
the JetSuite software’s PC Fax Phone Books.
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8 Managing Basic Features 147
Hint
Group-dial codes can be more easily programmed from the software.
Programming the group-dial codes from the software will not add
numbers to or alter numbers in the PC Fax Phone Books. See the
online help for more information.
To program group-dial codes
1
Assign a speed-dial code to each fax number you want in this
group. See “Programming one-touch keys and speed-dial codes”
in this chapter.
2
Press
E
NTER
/M
ENU
.
3
Use the
<
and
>
keys to select
Fax Settings
and press
E
NTER
/M
ENU
.
4
Press
E
NTER
/M
ENU
to select
Phonebook
.
5
Press
>
once to display
Group Dial Setup
and press
E
NTER
/M
ENU
.
6
Enter the number you want to associate with this group and press
E
NTER
/M
ENU
. Choosing 1-10 also associates this group of fax
numbers with the corresponding one-touch key on the control
panel.
7
For the first fax number you want to add to the group:
press the fax number’s one-touch key or press
S
PEED
D
IAL
, enter
the fax number’s speed-dial code, and press
E
NTER
/M
ENU
.
8
Repeat step 7 for each number you want to add.
9
When finished, press
E
NTER
/M
ENU
.
10 Enter a name for the group. To do so, repeatedly press the
numeric key for the letter you need until the letter appears. For
example, if the first letter you need is a “C,” press
2
repeatedly
until a
C
appears. (Lower case letters appear after the upper
case ones and the number of that key.) Press
>
to go to the next
space.
Note
If you need to delete a letter, press
>
until you reach the space to the
right of the letter and then press
B
ACK
S
PACE
.
11 Press
E
NTER
/M
ENU
to save the information.
12 If you have more group-dial numbers to enter, press
E
NTER
/M
ENU
and repeat steps 5-11.
- Or -
Press
S
TOP
/C
LEAR
to exit the Menu settings.
148 8 Managing Basic Features
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